If all the details of the project have been discussed with the client, there is no need to do a project management plan, right?
A sound project management plan will cover all the details required in the project development process. This plan is like a map. With it, you won't ruin the whole plan because you don't grasp one detail well.
Having said that, not all teams actually have a plan laid out, and they are therefore at risk of cluttering the project with little details and ultimately failing.
The purpose of this article is to help readers understand the importance of developing a detailed project plan.
1. What is a project management plan?
Before the project is actually launched and tasks are assigned, making a plan can help you organize the work of the team, which Latest Mailing Database can save time, reduce possible misunderstandings in the work, and reduce the cost increase caused by wasted resources.
Developing a project management plan is beneficial in the following situations:
Determine the value proposition of the project. A plan lets stakeholders know why and why the project is being carried out, what problems the project will solve, and why stakeholders need to support the project. As long as the goals are clear, it will be more natural to choose the right approach, resources, tasks, and team members.
Explore what tasks are covered in the project. The project management plan should detail all the tasks the team is to accomplish and what may need to be performed if circumstances change and risks arise. The plan also lets stakeholders know what the final plan will accomplish and what quality standards it will achieve.
List the person responsible for each character. The plan should let everyone on the team know what they are responsible for, what tasks need to be completed, the time limit for each task, and how each task will be performed. That's why it's essential to get information from team members during the planning process.
Set a schedule time limit. Once the time is set, you know which task each member of the team needs to complete at which point in time. The plan should set several points in time, and when will the final product and service be delivered.
Guide the project budget. Having a rough budget for the project right from the start can help avoid unexpected costs later on.
2. Elements of a project management plan
No matter what kind of project management plan, it should contain the following necessary elements, and formulate a secondary plan for easy reference in the process of project management.
Note: The elements listed below are basic and should be determined based on the specifics of your business, team, client, and project.
1. Executive Introduction
The first part of the plan is a brief introduction to the project, the project's mission, purpose, and measures of project success. You can also list the final results and outputs of the project in the introduction section, so that the target readers know exactly what the project will achieve.
In this section, the detailed process and corresponding management measures of the entire project should be listed, the respective tasks and roles of team members, the organization and hierarchy of the enterprise, and influential persons inside and outside the enterprise.
Focus on managing and controlling project revisions, task execution, management of team work, and project closure.
Note that although some of the content overlaps with the content in the "Project Management Plan with Changes in Time", this section may also be listed in the project management plan.
The scope of the project management plan can be consistent with the scope of the planning document, preferably described in detail. Include project deadlines, what the team can and cannot do, and what to avoid.
This helps team members understand the deadline and scope of the project and avoids misunderstandings.
The most important part of any project management plan is timing.
In the plan, the timelines, deadlines, and other determinants of all products in the project should be listed. It is best to describe the method of estimating the above time points, who is responsible, the resources used, etc.